Room Reservation Policy

The rooms in LCH exist for the benefit of all LCH residents. For this reason, we ask that anyone reserving space in LCH follow the rules listed below:

Masks are required indoors in public and shared spaces for ALL, including those who are fully vaccinated. Hallways and ALL Reservable spaces in Lauder College House are considered Public Spaces.

Lauder College House residents have full access to Open Access Rooms at all times in accordance with the House’s room use policy.  Common Rooms require a room reservation at least one day in advance and Programming Spaces require a room reservation at least one week in advance.  Residents can also reserve Open Access Rooms to be sure the space is available during a specific date/time.  All requests must be approved by the Office Staff.  We ask you request a space for no more than 4 hours at a time. Only LCH Senior Staff will be allowed to make reoccuring reservation requests.

Non Lauder College House residents have access to Open Access Rooms, Common Rooms, and Programming Spaces in accordance with the House’s room use policy.  These rooms exist for the benefit of the LCH residents; however, we also recognize that LCH is a member of both the University and West Philadelphia communities.  Non-residents can contact the House Office for reservations, lauder@collegehouses.upenn.edu. Non Lauder College House residents can NOT request reoccuring reservations.

Room reservations are first-come, first-serve. Request must be approved by the House Office Staff. Residents can only reserve one space at a time. Reservations for Open Access and Common Spaces (listed below) must be made AT LEAST one business day prior to the scheduled event. Programming spaces (listed below) require a room reservation AT LEAST one week in advance. No same-day requests will be approved. Additionally, any request submitted after 4pm on Fridays will not be proessed until the following business day. Lauder College House reserves the right to cancel or deny a reservation request at any time. Please note that LCH staff and residents are given priority for room reservations. Use of our spaces requires the person or organization reserving the space to take full responsibility for the equipment in there. If any damage is made to the equipment, the person or organization reserving the space may be liable for any repairs or replacements. 

 

Reservation Process & Room Types:

Reservation form can be found at https://lauder.house.upenn.edu/calendar/

Log in with your Pennkey and password.

Click the “Room Reservation” Tab

Click “Add a Room Reservation”

Complete the form and submit

You will be notified via email whether your request has been approved or declined.  Same-day requests will be deleted.

Those with approved reservations can gain access to the space at the Info Center.

The person submitting the reservation must be the person gaining access to the space at the Information Center, unless otherwise noted in the reservation request.

 

Open Access Rooms – these spaces are available for reservation but can also be used by Lauder College House residents on a first-come, first-served basis at times when they are not reserved. Residents can access these rooms at any time using their PennCards. Please be respectful to those who have reserved the space ahead of time. Non-LCH residents must submit reservation requests at least one business day in advance.  Reservation requests submitted on Fridays after 4:00pm will not be processed until the following business day. Note that while the Reading Room, Wellness Rooms, and Community Room are available for reservation, these spaces should only be reserved when hosting group activities

Practice Room 106

Practice Room 107

Group Study Room 108

Group Study Room 109

Reading Room

Community Kitchen (3rd Floor)

Community Room & Kitchen (7th Floor)

Fitness Room (Room 762)

Meditation Room (Room 763)

 

Common Rooms – these spaces require a room reservation request submitted at least one business day in advance. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following Monday.

Seminar Room 103

Seminar Room 110

Media Room

 

Programming Spaces – these spaces require a room reservation request submitted at least one week prior to the scheduled event. Reservation requests submitted on Fridays after 4:00pm will not be processed until the following Monday. The Lifted Lawn must be reserved through CHAS Central office. 

Living Room

Dining Pavilion

Courtyard

 

 

updated: 08/25/2021